President Kankovsky called the meeting of the Library Board of Trustees to order at 7:00 p.m. in the Board room of the Plum Library.

Present: Trustees Brenniman, Carlson, Kerr, Ward, Warda, Wiggins and Kankovsky.

Absent: None

Staff Members Present: Amling, Harris, Howe, Kee, Ragona, Schehl and Moore

Visitors: Carol Reiman, 528 Green Valley Drive

PUBLIC PRESENTATION TO, OR DISCUSSION WITH, THE BOARD:
None

CHANGES OR ADDITIONS TO THE AGENDA:
None

OLD BUSINESS:
None

NEW BUSINESS: REPORTS AND DISCUSSION:
IMRF/FICA employer’s share

The Board discussed the proposed intergovernmental agreement offered by the Village concerning our retirement funding. Mr. Harris does not recommend signing the agreement as written, as it would expose the Library to significant costs we can’t afford, particularly if the Village offers early retirement. Mr. Harris urged Trustees to be in contact with Village officials to be sure they are fully aware of the ramifications to the Library. Mr. Harris will send the trustees an email outlining the points to cover on this issue when they meet or discuss this topic with the Village officials/trustees.

Open closed session minutes

Upon recommendation of the Ad Hoc Committee to Review Closed Session Minutes, Ms. Ward moved, and it was seconded that:

THE BOARD OPEN THE FOLLOWING CLOSED SESSION MINUTES:

December 20, 2004
June 14, 2005
April 11, 2006
July 23, 2007
July 8, 2008

Roll call vote. All ayes – Motion Carried (Brenniman, Carlson, Kerr, Ward, Warda Wiggins and Kankovsky)

Approval of minutes:
The Board reviewed the meeting minutes of the Ad Hoc Committee to Review Closed Session Minutes dated January 13, 2009. Ms. Carlson moved, and it was seconded, that:

THE BOARD APPROVE THE MEETING MINUTES OF THE AD HOC COMMITTEE TO REVIEW CLOSED SESSION MINUTES DATED JANUARY 13, 2009 AS CORRECTED.

All ayes by committee members– Motion Carried

The Board reviewed the meeting minutes of the Closed Session of the Ad Hoc Committee to Review Closed Session Minutes dated January 13, 2009. Ms. Ward moved, and it was seconded, that:

THE BOARD APPROVE THE MEETING MINUTES OF THE CLOSED SESSION OF THE AD HOC COMMITTEE TO REVIEW CLOSED SESSION MINUTES DATED JANUARY 13, 2009 AS CORRECTED.

All ayes by committee members– Motion Carried

The Board reviewed the minutes of the January 13, 2009 Board meeting. Ms. Warda moved, and it was seconded, that:

THE BOARD APPROVE MINUTES OF THE JANUARY 13, 2009 BOARD MEETING, AS PRESENTED.

All ayes – Motion Carried

The Board reviewed the minutes of the January 15, 2009 Community Relations Committee meeting. Ms. Wiggins moved, and it was seconded, that:

THE BOARD APPROVE MINUTES OF THE JANUARY 15, 2009 COMMUNITY RELATIONS COMMITTEE AS PRESENTED.

All ayes by committee members– Motion Carried

The Board reviewed the minutes of the January 29, 2009 Building and Grounds Committee meeting. Mr. Kerr moved, and it was seconded, that:

THE BOARD APPROVE MINUTES OF THE JANUARY 29, 2009 BUILDING AND GROUNDS COMMITTEE AS CORRECTED.

All ayes by committee members– Motion Carried

Financial Reports:

Ms. Warda moved for:

THE ACCEPTANCE OF INVESTMENT REPORT DATED JANUARY 31, 2009 SHOWING A COMBINED BALANCE OF $2,914,323.48 AS PRESENTED.

Roll call vote. All ayes – Motion Carried (Brenniman, Carlson, Kerr, Ward, Warda Wiggins and Kankovsky)

Ms. Warda moved for:

THE ACCEPTANCE OF THE STATEMENT OF REVENUE AND EXPENDITURES VS. ANNUAL BUDGET DATED JANUARY 31, 2009 AS PRESENTED.

Roll call vote. All ayes – Motion Carried (Brenniman, Carlson, Kerr, Ward, Warda Wiggins and Kankovsky)

Ms. Warda moved for:

THE CONFIRMATION OF THE CASH DISBURSEMENT DETAIL REPORT DATED JANUARY 1, 2009 TO JANUARY 31, 2009 IN THE AMOUNT OF $73,399.90 AS PRESENTED.

Roll call vote. All ayes – Motion Carried (Brenniman, Carlson, Kerr, Ward, Warda Wiggins and Kankovsky)

Reports of Standing Committees:

Building & Grounds
None

Community Relations Committee
Ms. Ward noted that the Community Relations Committee has written a new charge statement that will be presented to the Policy Committee.

Director Relations Committee
None

Policy Committee
None

Strategic Planning Committee
None

Communications:
Ms. Wiggins shared a thank you note from Claudia Krauspe.

LIBRARIAN’S REPORT:

The Board reviewed Mr. Harris’s and Department Head’s written reports. Mr. Kankovsky noted that the current statistics report shows attendance at an average of 700 people a day.

Mr. Harris has hired OEC Business Interiors for the Library space reorganization. He is prepared to hire a contractor but is waiting to have their fee restructured. It is not yet known when any work will begin.

The Board discussed some ideas to alleviate the problems caused by the homeless community. Mr. Harris views this as a community wide problem, not just library problem.

Dates to remember:

Friends of the Library Board meeting
Monday, February 23, 7:00 p.m., Elmhurst Clinic meeting room

Policy Committee meeting
Wednesday, February 25, 7 p.m., Story time room

ILA Trustee Forum Workshop, Marriott Hickory Ridge Conference Center, Lisle
Saturday, February 28

Friends of the Library general meeting
Sunday, April 19, 2:00 p.m.

ILA Legislative Day, Springfield
Strategy Dinner, Wednesday, April 22
Lobby Day, Thursday, April 23

DLS Day, Pheasant Run Resort, St. Charles
Monday, May 18

ADJOURNMENT:

There being no further business, Ms. Wiggins moved, and it was seconded, to adjourn. All ayes, motion carried. Mr. Kankovsky declared the meeting adjourned at 8:11 p.m.

Notes taken by Norma Moore

Approved: __________________________________________ Board Secretary