President Kankovsky called the meeting of the Library Board of Trustees to order at 7:00 p.m. in the Board Room of the Plum Library.

Present: Trustees Kankovsky, Brenniman, Carlson, Kerr, Ward, Warda and Wiggins.

Absent: None

Staff Members Present: Amling, Culhane, Harris, Kee, Ragona, Schehl, Stacey and Moore.

Visitors: David Hanneman, John Mangold and Jeff Borchardt from Capstone and the Library's lawyer, Roger Ritzman

PUBLIC PRESENTATION TO, OR DISCUSSION WITH, THE BOARD:
None

CHANGES OR ADDITIONS TO THE AGENDA:
None

OLD BUSINESS:
None

NEW BUSINESS: REPORTS AND DISCUSSION:
Fund Raising - Capstone
David Hanneman, President of Capstone gave an overview of the fundraising and feasibility study processes his firm supplies and answered questions.

Legal issues - Roger Ritzman
Roger Ritzman provided a handout and discussed defamation and slander and answered questions.

Strategic plan
A revised plan was distributed to The Board for review. Discussion was deferred to the regularly scheduled March Board meeting.

Board self-evaluation
Mr. Brenniman recommended that the current Board self-evaluation form be improved. The Director Relations committee will review it and suggest revisions.

Transfer of unexpended funds from 2006/07
Ms. Warda moved that:

Unexpected funds IN THE AMOUNT OF $295,099 be moved into the Special Reserve Fund.

Roll call vote. All ayes – Motion Carried (Brenniman, Carlson, Kerr, Ward, Warda,Wiggins and Kankovsky)

Additional I. T. staff

The Strategic Planning committee has reviewed the extensive I. T. projects list. A lengthy discussion took place about hiring additional full time staff in order to progress with the projects more rapidly. Mr. Kerr suggested that this be remanded back to the Strategic Planning committee for more ideas. A meeting date will be scheduled.

Additional Funding for firewall and a spy ware security appliance

The Strategic Planning committee has recommended immediate release of additional funds needed for a new firewall, as well as spyware firewall. Note that this also adds $5,200 to the 2008/09 budget, and every year thereafter. Ms. Carlson moved to

APPROVE UP TO $13,000 ADDITIONAL FUNDING FROM THE SPECIAL RESERVE FUND FOR A NEW MAIN FIREWALL AND A SPYWARE FIREWALL.

Roll call vote. All ayes – Motion Carried (Brenniman, Carlson, Kerr, Ward, Warda,Wiggins and Kankovsky)

Approval of Minutes

The Board reviewed the minutes of the January 8, 2008 Board meeting. Mr. Kerr moved that:

THE BOARD APPROVE MINUTES OF THE January 8, 2008 BOARD MEETING AS CORRECTED.

All ayes – Motion Carried

The Board reviewed the minutes of the January 15, 2008 Building and Grounds Committee meeting. Mr. Kerr moved that:

THE BOARD APPROVE MINUTES OF THE January 15, 2008 Building and Grounds COMMITTEE MEETING AS CORRECTED

All ayes, by committee members – Motion Carried

The Board reviewed the minutes of the February 6, 2008 Strategic Planning Committee meeting. Mr. Kerr moved that:

THE BOARD APPROVE MINUTES OF THE February 6, 2008 Strategic Planning Committee MEETING AS CORRECTED

All ayes, by committee members – Motion Carried

Financial Reports

Ms. Warda moved for:

THE ACCEPTANCE OF INVESTMENT REPORT DATED January 31, 2008 SHOWING A COMBINED BALANCE OF $2,894,790.29 AS PRESENTED.

Roll call vote. All ayes – Motion Carried (Brenniman, Carlson, Kerr, Ward, Warda,Wiggins and Kankovsky)

Ms. Warda moved for:

THE ACCEPTANCE OF THE STATEMENT OF REVENUE AND EXPENDITURES VS. ANNUAL BUDGET DATED January 31, 2008 AS PRESENTED.

Roll call vote. All ayes – Motion Carried (Brenniman, Carlson, Kerr, Ward, Warda,Wiggins and Kankovsky)

Ms. Warda moved for:

THE CONFIRMATION OF THE CASH DISBURSEMENT DETAIL REPORT DATED JANUARY 1 TO January 31, 2008, TOTALING $118,770.99 AS PRESENTED.

Roll call vote. All ayes – Motion Carried (Brenniman, Carlson, Kerr, Ward, Warda,Wiggins and Kankovsky)

Reports of Standing Committees:
Building & Grounds
None

Community Relations Committee
None

Director Relations Committee
The Director's evaluation form was distributed to Trustees.
These need to be completed and returned to Ms. Warda by February 25.

Policy Committee
None

Strategic Planning Committee
None

Communications:
None

LIBRARIAN’S REPORT:

Dates to remember:

* Building and Grounds Committee meeting, February 19, 9:00 a.m., Board room

* Community Relations Committee meeting, February 21, 8:30 a.m., Board room

* Illinois Library (lobbying) Day, Thursday, April 10, Springfield

* National Lobby Day, Washington, D.C., May 18, 2008

ADJOURNMENT:

There being no further business, Ms. Wiggins moved to adjourn.
Mr. Kankovsky declared the meeting adjourned at 10:08 p.m.

Notes taken by Norma Moore

Approved: ______________________________ Board Secretary