President Kankovsky called the meeting of the Library Board of Trustees to order at 7:03 p.m. in the Auditorium of the Plum Library.

Present: Trustees Brenniman, Carlson, Kerr, Ward, Warda, Wiggins and Kankovsky.

Absent: None

Staff Members Present: Amling, Harris, Howe, Kee, Ragona, Schehl and Moore

Visitors: Bob Kay, Library Attorney and Kris Johnson, 376 Elizabeth.

PUBLIC PRESENTATION TO, OR DISCUSSION WITH, THE BOARD:
None

CHANGES OR ADDITIONS TO THE AGENDA:
None

OLD BUSINESS:
None

NEW BUSINESS: REPORTS AND DISCUSSION:
IMRF/FICA employer’s share
The Board discussed converting to a district library. Library attorney, Bob Kay was present to assist with the discussions. Various aspects of conversion were covered. Among them:

Providing “transparency” to the taxpayers

The cost of payments and proposed increase of the employer’s share of IMRF and Social Security

The village plans to delete these library retirement expenses from their 2009/2010 budget

The payment of electric bills

Provisions of the Property Tax Extension Limitation Act

The procedure for transferring the tax

The Board discussed the Library’s options. It was decided to have Mr. Harris and Mr. Kankovsky draft a letter to Village Trustees informing them of the Library Boards intention to progress toward converting to a library district by resolution in time to be able to submit the 2009 tax year levy to pay employer’s share of IMRF and FICA, as well as the Library’s electric bill, effective June 1, 2010. The Library will request that the Village continue to pay for the IMRF and FICA expenses for library employees for fiscal year 2009-2010, until May 31, 2010 since the Library’s 2008 levy has already been submitted.

Mr. Kay advised us that, as part of the conversion process, we can petition the court to include a levy amount to include funding to meet our obligations, such as the employer’s share of IMRF and FICA, as well as the electric bill which we would have to pay.

The Library will hire BMO Capital Markets GKST, Inc., to work with the Village to verify the financial information we need.

Fundraising
Mr. Kankovsky commented, and the Board agreed, that since a fundraising amount and purpose is not clearly defined at this time, discussion can be deferred.

Approval of minutes:
The Board reviewed the minutes of the December 9, 2008 Board meeting. Mr. Brenniman moved, and it was seconded, that:

THE BOARD APPROVE MINUTES OF THE DECEMBER 9, 2008 BOARD MEETING AS PRESENTED.

All ayes – Motion Carried

Financial Reports:
Ms. Warda moved for:

THE ACCEPTANCE OF INVESTMENT REPORT DATED DECEMBER 31, 2008 SHOWING A COMBINED BALANCE OF $3,111,561.13 AS PRESENTED.

Roll call vote. All ayes – Motion Carried (Brenniman, Carlson, Kerr, Ward, Warda, Wiggins and Kankovsky)

Ms. Warda moved for:

THE ACCEPTANCE OF THE STATEMENT OF REVENUE AND EXPENDITURES VS. ANNUAL BUDGET DATED DECEMBER 31, 2008 AS PRESENTED.

Roll call vote. All ayes – Motion Carried (Brenniman, Carlson, Kerr, Ward, Warda, Wiggins and Kankovsky)

Ms. Warda moved for:

THE CONFIRMATION OF THE CASH DISBURSEMENT DETAIL REPORT DATED DECEMBER 1 TO DECEMBER 31 , 2008 IN THE AMOUNT OF $90,571.88 AS PRESENTED.

Roll call vote. All ayes – Motion Carried (Brenniman, Carlson, Kerr, Ward, Warda, Wiggins and Kankovsky)

Reports of Standing Committees:
Building & Grounds
The meeting set for January 20, 2009 will need to be rescheduled.

Community Relations Committee
None

Director Relations Committee
None

Policy Committee
None

Strategic Planning Committee
None

Communications:
Ms. Wiggins shared three notes from staff thanking the Board of Trustees for the Christmas brunch and gift certificates.

LIBRARIAN’S REPORT:
The Board reviewed Mr. Harris’s and Department Head’s written reports.
Mr. Harris expressed his concerns over the unreliability of scheduling off duty policemen on Tuesday evenings. The Board encouraged him to consider finding a more reliable service.

Dates to remember:

The Friends of the Library Board meeting originally scheduled for
Monday, January 12, 7:00 p.m., Board Room has been rescheduled for
Monday, January 26, 7:00 p.m., Storyhour room

Community Relations Comm. meeting
Thursday, January 15, 8:30 a.m.

Filing dates for Trustee petitions at the Village Hall
Tuesday, January 20 to Monday, January 26

Friends of the Library program
Sunday, January 25, 2:00 p.m.

Policy Committee meeting
Wednesday, February 25, 7 p.m., Story time room

ILA Trustee Forum Workshop, Marriott Hickory Ridge Conference Center, Lisle
Saturday, February 28

DLS Day, Pheasant Run Resort, St. Charles
Monday, May 18

ADJOURNMENT:
There being no further business, Ms. Wiggins moved, and it was seconded, to adjourn. All ayes, motion carried. Mr. Kankovsky declared the meeting adjourned at 8:47 p.m.

Notes taken by Norma Moore
Approved: __________________________________________ Board Secretary