BOARD OF TRUSTEES
HELEN M. PLUM MEMORIAL LIBRARY
Minutes – Regular Meeting
May 13, 2008

President Kankovsky called the meeting of the Library Board of Trustees to order at 7:00 p.m. in the Board Room of the Plum Library.

Present: Trustees Kankovsky, Brenniman, Carlson, Warda and Wiggins.

Absent: Trustees Kerr and Ward

Staff Members Present: Amling, Culhane, Howe, Kee, Ragona and Schehl

Visitors:

PUBLIC PRESENTATION TO, OR DISCUSSION WITH, THE BOARD:
None

CHANGES OR ADDITIONS TO THE AGENDA:
None

OLD BUSINESS:
None

NEW BUSINESS: REPORTS AND DISCUSSION:
Proposal for public forums
The Board reviewed Mr. Harris's suggestions for planning two public forums. Mr. Brenniman would like to have definitive plans with regard to re-organization or new building before the forums take place. The Board decided the following:

* Two public forums will be scheduled, one on a Saturday at 2:00 p.m. and one on a Wednesday evening at 7:00 p.m. hopefully in June.
* Scheduling should specifically avoid conflict with other village meetings
* At least four trustees should be present at each forum.
* Wayne Kankovsky or Bob Harris will act as chairman.
* Mr. Harris will need to check with Jack Hedge of DesignGroup about his schedule. Mr. Hedge should only attend if it could be incorporated with another one of his visits to the library.
* No food or drink will be served.
* Chairs in rows, table at the front for trustees.
* Comment cards and/or question cards will be made available.
* The focus of the forums will be on future plans without addressing specific funding or referendum.

Report on intergovernmental dinner
Trustee Kankovsky reported on the intergovernmental dinner he attended.

Report on DLS Day
Trustee Kankovsky reported on the programs he attended at DLS Day

Report on ILA Library Day in Springfield
Trustee Brenniman reported on his attendance at the ILA Library Day in Springfield. He met with Representatives Pihos, Ribolletti and Biggins and Senators Cronin and Pankau on supporting library issues.

Candidates for ethics commission
According to the Ethics Policy, a three person Ethics Commission should be appointed.
Mr. Kankovsky recommended John Schroder and/or Kathy Schroder, 1342 S. Rebecca (630) 620 5448, District 44 School Board. Any other suggestions should be forwarded to Bob Harris.

Bylaws vote
The Board reviewed the reference checks provided by Mr. Harris. Ms. Warda moved that:

THE BOARD WAIVE THE BYLAWS REQUIREMENT CALLING FOR THREE QUOTATIONS FOR INDIVIDUAL EXPENDITURES OVER $5,000, AND TO ACCEPT THE PROPOSAL FROM PRUEHS & ASSOCIATES FOR A FUND RAISING FEASIBILITY STUDY FOR $26,475.

Roll call vote. All ayes – Motion Carried (Brenniman, Carlson, Warda, Wiggins and Kankovsky)

Acceptance of proposal from DesignGroup for pre-reorganization work
Ms. Carlson moved that:

THE BOARD accept the proposal OF APRIL 13, 2008 from designgroup for design CONCEPTUAL DESIGN AND COST ESTIMATE ON A PRE-ORGANIZATION PROJECT, IN THE AMOUNT OF $15,100.

Roll call vote. All ayes – Motion Carried (Brenniman, Carlson, Warda, Wiggins and Kankovsky)

Waive bylaws to award contract for boiler repair
Mr. Brenniman requested that Mr. Harris review the bylaws for any restrictions that may be in place with regard to waiving written bylaws. Ms. Carlson moved that:

THE BOARD WAIVE THE BYLAWS REQUIREMENT CALLING FOR THREE QUOTATIONS FOR INDIVIDUAL EXPENDITURES OVER $5,000, AND TO ACCEPT THE PROPOSAL FROM CRUISE BOILER AND REPAIR CO. FOR REPAIR TO THE PACIFIC BOILER IN THE AMOUNT OF $7,880.

Roll call vote. All ayes – Motion Carried (Brenniman, Carlson, Warda, Wiggins and Kankovsky)

Closing the library August 5 for an in-service day
Ms. Warda moved that:

THE BOARD CLOSE THE LIBRARY ON TUESDAY, AUGUST 5, 2008 FOR A LIBRARY IN-SERVICE DAY.

All ayes – Motion Carried

Comments at Bill Lichter’s retirement party
The Board decided not to make a speech at Bill Lichter's retirement party.

Approval of Minutes
The Board reviewed the minutes of the April 8, 2008 Board meeting. Ms. Wiggins moved that:

THE BOARD APPROVE MINUTES OF THE April 8, 2008 BOARD MEETING AS PRESENTED.

All ayes – Motion Carried

The Board reviewed the closed session minutes of the April 8, 2008 Board meeting.
Ms. Wiggins moved that:

THE BOARD APPROVE closed session MINUTES OF THE April 8, 2008 BOARD MEETING AS PRESENTED.

All ayes – Motion Carried

The Board reviewed the minutes of the April 15, 2008 Building and Grounds Committee meeting. Mr. Brenniman moved that:

THE BOARD APPROVE MINUTES OF THE April 15, 2008 Building and Grounds COMMITTEE MEETING AS PRESENTED.

All ayes, by committee members – Motion Carried

The Board reviewed the minutes of the April 17, 2008 Community Relations Committee meeting.
Ms. Wiggins moved that:

THE BOARD APPROVE MINUTES OF THE April 17, 2008 Community Relations Committee MEETING AS PRESENTED.

All ayes, by committee members – Motion Carried

The Board reviewed the minutes of the, April 29, 2008 Special Board meeting. Ms. Wiggins moved that:

THE BOARD APPROVE MINUTES OF THE, April 29, 2008 Special Board meeting AS PRESENTED.

All ayes – Motion Carried

The Board reviewed the minutes of the April 30, 2008 Director Relations Committee meeting.
Ms. Warda moved that:

THE BOARD APPROVE MINUTES OF THE April 30, 2008 Director RELATIONS COMMITTEE MEETING AS PRESENTED.

All ayes, by committee members – Motion Carried

The Board reviewed the closed session minutes of the April 30, 2008 Director Relations Committee meeting. Ms. Warda moved that:

THE BOARD APPROVE closed session MINUTES OF THE April 30, 2008 Director Relations Committee MEETING AS PRESENTED.

All ayes, by committee members – Motion Carried

The Board reviewed the minutes of the, May 6, 2008Special Board meeting.
Ms. Wiggins moved that:

THE BOARD APPROVE MINUTES OF THE, May 6, 2008 Special Board meeting AS PRESENTED.

All ayes – Motion Carried

Financial Reports:
Ms. Warda moved for:

THE ACCEPTANCE OF INVESTMENT REPORT DATED April 30, 2008 SHOWING A COMBINED BALANCE OF $2,437,896.56 AS PRESENTED.

Roll call vote. All ayes – Motion Carried (Brenniman, Carlson, Warda, Wiggins and Kankovsky)

Ms. Warda moved for:

THE ACCEPTANCE OF THE STATEMENT OF REVENUE AND EXPENDITURES VS. ANNUAL BUDGET DATED April 30, 2008 AS PRESENTED.

Roll call vote. All ayes – Motion Carried (Brenniman, Carlson, Warda, Wiggins and Kankovsky)

Ms. Warda moved for:

THE CONFIRMATION OF THE CASH DISBURSEMENT DETAIL REPORT DATED April 1 to 30, 2008 in the amount of $59,946.37 AS PRESENTED.

Roll call vote. All ayes – Motion Carried (Brenniman, Carlson, Warda, Wiggins and Kankovsky)

Reports of Standing Committees:

Building & Grounds
None

Community Relations Committee
None

Director Relations Committee
None

Policy Committee
None

Strategic Planning Committee
None

Communications:
None

LIBRARIAN’S REPORT:

The Board reviewed the written report.

Dates to remember:

* Friends of the Library Board meeting, Monday, June 23, Board room

* Friends of the Library "Members Only Night", Friday, May 16, 6:30 p.m.

* LACONI Trustee Dinner, May 16, Oak Brook Bath & Tennis Club

* Lilac Parade, Sunday, May 18, 1:30 p.m.

* Policy Committee meeting, Monday, May 19, 7:00 p.m., Board Room

* Building and Grounds Committee meeting, Tuesday, May 20, 8:30 a.m., Training Room

* Bill Lichter's, Retirement Party, Tuesday, May 27, Westin Conference Center, 4:30 to 8:30, speeches at 7:00 p.m.

ADJOURNMENT:

There being no further business, Ms. Warda moved to adjourn. Mr. Kankovsky declared the meeting adjourned at 8:40 p.m.

Notes taken by Denise Ragona

Approved: ______________________________

Board Secretary