HELEN M. PLUM MEMORIAL PUBLIC LIBRARY DISTRICT

POLICY COMMITTEE MINUTES

May 16, 2011

Chairman Susan Wiggins called the meeting to order at 7:26 p.m. in the Library Board room.

Roll Call: Present were Committee members Susan Wiggins, Virginia Carlson, and President Cindy Ward, Director Bob Harris and Office Assistant Norma Moore.

Absent: Committee member Wayne Kankovsky

Public comment: None

Review of Policies:
The Committee reviewed policies, as shown below, made suggestions for changes in some cases, and acted as shown. The Committee asked that the name of the Library at the top of each policy be changed to read ‘Helen M. Plum Memorial Public Library District.’

Identity Protection Policy
The Committee reviewed this entirely new policy based on a template from the Library attorney, Roger Ritzman. Ms. Carlson moved and it was seconded, to recommend to the Board of Trustees the adoption of the Identity Protection Policy as presented. All ayes, motion carried.

Staff Acceptable Internet Use Policy
The Committee reviewed this new policy based on samples from other libraries. Ms. Carlson moved and it was seconded, to recommend to the Board of Trustees the adoption of the Staff Acceptable Internet Use Policy as presented. All ayes, motion carried.

Holidays (P-11)
The Committee reviewed the existing Holiday Policy (P-11) adopted by the Library Board of Trustees, June 10, 2008 that clarifies that we close at 5 p.m. the day before Thanksgiving, and no one is paid for working after that time. Ms. Ward moved and it was seconded, to recommend to the Board of Trustees the adoption of the Holidays Policy (P-11) as presented. All ayes, motion carried.

Harassment policy
The Committee reviewed this new policy that replaces our current Sexual Harassment Policy which has been completely overhauled to include all types of harassment. It is based on the model from the Indian Trails Library District, which goes beyond sexual harassment. Ms. Ward moved and it was seconded, to recommend to the Board of Trustees the adoption of the Harassment policy as amended. All ayes, motion carried.

Materials Selection Policy (U-5), from March 10, 2009
The Committee reviewed the existing Materials Selection Policy which must be reviewed every two years by State law. Ms. Carlson moved and it was seconded, to recommend to the Board of Trustees the adoption of the Materials Selection Policy as amended. All ayes, motion carried.

Drug and Alcohol Free Policy – Patrons (U-8), from September 9, 2008
The Committee reviewed the existing Drug and Alcohol Free Policy - Patrons as the policy itself states ‘The Library shall conduct a periodic review…of this Policy.” Ms. Ward moved and it was seconded, to recommend to the Board of Trustees the adoption of the Drug and Alcohol Free Policy - Patrons as presented. All ayes, motion carried.

Drug and Alcohol Free Policy – Staff (P-22), from September 9, 2008
The Committee reviewed the Drug and Alcohol Free Policy – Staff. Mr. Harris removed references to illegal alcohol use, but kept the alcohol notification phrase. This is because it is unrealistic to prohibit someone to have a glass of wine at a library function or workshop off site, as long as the Library doesn’t pay for it. Ms. Ward moved and it was seconded, to recommend to the Board of Trustees the adoption of the Drug and Alcohol Free Policy – Staff as presented. All ayes, motion carried.

Investment Policy (B-4) from September 9, 2008
The Committee reviewed the Investment Policy from September 9, 2008, as the policy itself states that ‘The policy shall be reviewed on an annual or as needed basis.’
Business Office Manager, Denise Ragona had previously reviewed the policy. Ms. Ward moved and it was seconded, to recommend to the Board of Trustees the adoption of the Investment Policy (B-4) as amended. All ayes, motion carried.

Internet policy (U-7) from June 10, 2008
The Committee reviewed the Internet policy (U-7) from June 10, 2008. Ms. Ward moved and it was seconded, to recommend to the Board of Trustees the adoption of the Internet policy (U-7) as amended. All ayes, motion carried.

Reference policy (U-6) from January 8, 2008
The Committee reviewed the Reference policy (U-6) from January 8, 2008, as the Policy itself states, “The … Policy will be reviewed as needed.” The only changes noted were to insert the words “Public Library District” and “Youth Services” where applicable. Ms. Carlson moved and it was seconded, to recommend to the Board of Trustees the adoption of the Reference policy (U-6) as amended. All ayes, motion carried.

Adjournment. There being no further business, Ms. Carlson moved, and it was seconded to adjourn. All ayes, motion carried. Mrs. Wiggins adjourned the meeting at 8:02 p.m.

Notes taken by Norma Moore

Approved: ______________________________________________________ Board Secretary