President Kankovsky called the meeting of the Library Board of Trustees to order at 7:00 p.m. in the Board Room of the Plum Library.
Present: Trustees Kankovsky, Brenniman, Carlson, Kerr, Ward, Warda and Wiggins.
Absent: None
Staff Members Present: Amling, Culhane, Harris, Howe, Ragona, and Moore.
Visitors: None
PUBLIC PRESENTATION TO, OR DISCUSSION WITH, THE BOARD:
None
CHANGES OR ADDITIONS TO THE AGENDA:
None
OLD BUSINESS:
None
NEW BUSINESS: REPORTS AND DISCUSSION:
Engineering Study
Upon the recommendation of the Building and Grounds Committee, the Board decided not to do another engineering study on the state of our building. If we do one, it would be in conjunction with substantial architectural work on our building.
Board actions concerning driveway land exchange
The Board reviewed legal documents relative to the land exchange for the Park District driveway. Ms. Wiggins moved:
To execute a quit claim deed for Parcel A of the Intergovernmental Agreement with the Lombard Park District, dated December 4, 2007 .
All ayes – Motion Carried
Ms. Wiggins moved:
To adopt Ordinance # 2008-1, Declaring the Necessity or Convenience of Use, Occupation or Improvement of Certain Real Estate by the Helen M. Plum Memorial Library AS AMENDED.
All ayes – Motion Carried
Mr. Brenniman moved:
To adopt Resolution # 2008-1, A Resolution Authorizing and Approving the Sale and Conveyance of Certain Property by the Helen M. Plum Memorial Library AS AMENDED.
All ayes – Motion Carried
Ms. Warda moved:
To adopt the Amendment to Intergovernmental Agreement Between the Library and the Park District.
All ayes – Motion Carried
Mr. Brenniman moved:
To execute the Abrogation of Building Line on Plat of Subdivision of Mueller’s Division, DuPage County, Illinois.
All ayes – Motion Carried
Strategic plan
The Strategic Planning Committee voted to recommend to the full Board the adoption of the latest revision of the Strategic Plan. The Board reviewed it. Mr. Kerr moved:
To adopt the Strategic Plan dated February 8, 2008.
All ayes – Motion Carried
Acceptance of proposal from BCA
Mr. Kankovsky asked Burnidge Cassell Associates, the architects we used to plan the new Library in 2004, to give us a proposal to prepare a report of the work they did over several years and present background data to the current Board of Trustees. There was discussion concerning whether it would be worth the cost to educate the newer Trustees and question as to whether or not Trustees who served on the Board at that time could educate the current board on what was done in the past. Mr. Kerr moved:
To accept the proposal from Burnidge Cassell Associates dated February 11, 2008, in the amount of $2,000.
Roll call vote. Ayes - Kankovsky, Brenniman, Kerr, Warda, Wiggins
Nays - Carlson, Ward – Motion Carried
Approval of Minutes
The Board reviewed the minutes of the February 12, 2008 Board meeting. Mr. Brenniman moved that:
THE BOARD APPROVE MINUTES OF THE February 12, 2008 BOARD MEETING AS PRESENTED.
All ayes – Motion Carried
The Board reviewed the minutes of the February 19, 2008 Building and Grounds Committee meeting. Ms. Carlson moved that:
THE BOARD APPROVE MINUTES OF THE February 19, 2008 Building and Grounds COMMITTEE MEETING AS PRESENTED.
All ayes, by committee members – Motion Carried
The Board reviewed the minutes of the February 21, 2008 Community Relations Committee meeting. Ms. Warda moved that:
THE BOARD APPROVE MINUTES OF THE February 21, 2008 Community Relations Committee MEETING AS PREDENTED.
All ayes, by committee members – Motion Carried
The Board reviewed the minutes of the February 21, 2008 Strategic Planning Committee meeting. Ms. Carlson moved that:
THE BOARD APPROVE MINUTES OF THE February 21, 2008 Strategic Planning Committee MEETING AS PRESENTED.
All ayes, by committee members – Motion Carried
The Board reviewed the minutes of the March 5, 2008 Director Relations Committee meeting. Ms. Warda moved that:
THE BOARD APPROVE MINUTES OF THE March 5, 2008 Director Relations Committee MEETING AS PRESENTED.
All ayes, by committee members – Motion Carried
Financial Reports
Ms. Warda moved for:
THE ACCEPTANCE OF INVESTMENT REPORT DATED FEBRUARY 29, 2008 SHOWING A COMBINED BALANCE OF $2,742,851.62 AS PRESENTED.
Roll call vote. All ayes – Motion Carried (Brenniman, Carlson, Kerr, Ward, Warda,Wiggins and Kankovsky)
Ms. Warda moved for:
THE ACCEPTANCE OF THE STATEMENT OF REVENUE AND EXPENDITURES VS. ANNUAL BUDGET DATED FEBRUARY 29, 2008 AS PRESENTED.
Roll call vote. All ayes – Motion Carried (Brenniman, Carlson, Kerr, Ward, Warda,Wiggins and Kankovsky)
Ms. Warda moved for:
THE CONFIRMATION OF THE CASH DISBURSEMENT DETAIL REPORT DATED FEBRUARY 1 TO FEBRUARY 29, 2008, TOTALING $93,701.87 AS PRESENTED.
Roll call vote. All ayes – Motion Carried (Brenniman, Carlson, Kerr, Ward, Warda,Wiggins and Kankovsky)
Reports of Standing Committees:
Building & Grounds
None
Community Relations Committee
None
Director Relations Committee
None
Policy Committee
None
Strategic Planning Committee
None
Communications:
Secretary Wiggins shared the invitation to the annual Business Recognition Awards Luncheon on April 16th at 11:30 am sponsored by the Lombard Chamber.
LIBRARIAN’S REPORT:
Dates to remember:
* Building & Grounds Comm. meeting
+ Wednesday, March 19th at 8:30 a.m., Board room
+ April 15, 9:00 a.m., Board room
* Special Board meeting to hear presentation from fundraising consultants, Wednesday, March 19, 7:00 p.m., Board room
* Friends of the Library Board meeting
+ Monday, March 24, 7:00 p.m., Board room
+ Monday, April 28, 7:00 p.m., Board room
* Policy Committee meeting, Wednesday, March 25, 7:00 p.m., Board room
* Illinois Library (lobbying) Day, Thursday, April 10, Springfield
* Friends of the Library general program, Sunday, April 13, 2:30 p.m. Abner Ganet, a World War II veteran, will speak on the war and concentration camps.
* Community Relations Committee meeting, Thursday, April 17, 8:30 a.m.
* Intergovernmental dinner, April 23, 7:00 p.m., Harry’s Dancing Room, Westin Conference Center
* Director Relations Committee, April 30, 7:00 p.m.
* National Lobby Day, Washington, D.C., May 18, 2008
ADJOURNMENT:
There being no further business, Ms. Wiggins moved to adjourn. Mr. Kankovsky declared the meeting adjourned at 8:06 p.m.
Notes taken by Norma Moore
Approved: ______________________________ Board Secretary